Receive guests as they arrive and ask them to sign in. Use either a sign-in sheet, small contact forms, or a laptop open to a sign-in form online. You can also point people to a URL specific to you and have them sign in with their phones. Choose one option and go with it.
Meet and greet. Take time to chat with your guests and allow everyone to get comfortable before diving into the discussion of ranked choice voting. Providing food or drinks is always a plus, especially if you’re gathering near a meal time.
Welcome and introductions. Welcome everyone as a group and introduce everyone or have them introduce themselves.
Introduction to ranked choice voting. We have a sample power point presentation you can make your own, talking points for a short speech, or videos you can show.
Discussion and noting specific questions people have for follow-up.
The Ask. The underlying ask is for guests to join FairVote by allowing you to add them to the email list. An additional proactive ask at the end of the meeting will provide another opportunity to get involved. Your ask may be to host their own house meeting, join you in organizing a mock election event, or to hear FairVote out about volunteering by signing up for the welcome webinar. Work with the organizer to decide what’s best for you.
Next steps. Let your guests know that they may hear from someone at FairVote and can decide to stay in the loop with us then or not.