Choose a location. It might be your home, a restaurant, bar, library, community room, or wherever you are most comfortable.
Pick a date. Decide on a date that works for you. Setting a date at least a couple of weeks out is generally a good rule of thumb.
Create an invitation list. Think of friends, neighbors, coworkers, and family. Consider people in your clubs, church, gym, or other communities. Prepare a list of 20 to 30 people. It’s a high number, but it’s good to shoot high because many will not be able to join you on the particular date and time you’ve chosen. Encourage your guests to bring friends!
Draft an invitation and send it out. You know your network best, so choose a delivery method that makes sense for you--whether it’s phone calls, mail, email, social media, or invitation platforms like Evite or Paperless Post. We have templates you can use in this toolkit.
Sketch out a rough agenda. This exercise will help you plan the evening/afternoon/morning. We have a sample agenda for you, but make it your own. The goals are to let people know about ranked choice voting and recruit supporters; so as long as those elements are included, any agenda works.
Send an event reminder. Request RSVPs a few days before the gathering for those that haven’t yet responded.
Prepare your remarks. These could be as minimal as welcoming your guests if you have someone from FairVote join the meeting by phone or video. Or you can give a short talk yourself (5-10 min) about ranked choice voting. We have an example to help you craft this.
Print. Print handouts you want to make available and a sign-up sheet.
Provide refreshments. You can also ask guests to bring a casual snack to share.
Follow your agenda. Enjoy your event and share your passion! Make your pitch. Ask your guests to join the movement.
Take some pictures. With your guests’ permission, snap some pics to share with us, and we can share them with the broader RCV community.
Turn in the contact information. First review it to make sure there aren’t any obvious errors. Either take a picture of the signup sheet and send it in to your organizer, or enter the contact information at a URL we provide that is specific to you.
Thank your guests and follow up with next steps. It’s so important to let people know how much you appreciate their time. We’re all busy, and they came to the gathering because of their relationship with you. It’s also another opportunity to let them know, briefly, why you support RCV. Let them know that you appreciated their attendance, via email, phone, or whatever makes sense for you. And if they have signed up or indicated interest in helping out in an additional way (e.g. hosting a house meeting, helping you plan a mock election event), then follow up with them about next steps.